Enter Per Pay Period Timecards Using Current Transactions Filter Lesson


Concept

In this lesson you will learn the steps for entering per pay period timecards using the Current Transactions Filter.


Steps:

  1. Click the NIS State of Nebraska link.

    Step 1
  2. Click the Human Resources/Payroll - Agencies link.

    Step 2
  3. Click the Payroll link.

    Step 3
  4. Click the Time Maintenance link.

    Step 4
  5. Click the Current Transactions Filter link.

    Step 5
  6. On the Organization tab complete any of the following fields to narrow your search to employees who have shared organization information:

     

      Home Business Unit

      Home Company

      Supervisor

      Security Business Unit

      Check Route Code  

     

    Enter "65025009" into the Home Business Unit field.

    Step 6
  7. Click the Category Codes tab.

    Step 7
  8. To narrow your search for employees you can use categories 1-20.  To do this click the appropriate tab (1-8, 9-16, or 17-20), and complete any Category code fields that apply.   

     

    In this lesson we are not going to use these fields.

    Step 8
  9. Click the Subledger tab.

    Step 9
  10. Complete any of the following fields to have an account number automatically appear on every timecard that you enter:

     

      Subledger

      Subledger Type

     

    Note: Subledger will not be used in all Agencies.

    Step 10
  11. To help search for the employee(s) you can complete one of the following:

      

      Pay Class(H/S/P)

      Work Date  

     

    Click in the Work Date field.

    Step 11
  12. Enter "7/13/09" into the Work Date field.

    Step 12
  13. Click the Find button.

    Step 13
  14. Choose the first employee for whom you are entering time by clicking the check box next to their name.

    Step 14
  15. Click the Row button.

    Step 15
  16. Click the Line Detail menu.

    Step 16
  17. Complete any of the Category Code fields on the Category Codes tab to have the information supplied automatically to every timecard that you enter on this grid.  

     

    Click in the Cat 01 field.

    Step 17
  18. Enter "065"into the Cat 01 field.

    Step 18
  19. Click the Organization tab.

    Step 19
  20. Complete any of the fields on the Organization tab to have organization information populated automatically to every timecard entered on the grid. Complete these fields to track detailed information about a job site and to enter timecards by job or business unit.  

     

    Enter "65025009" into the Job Location field.

    Step 20
  21. Click in the Check Route Code field.

    Step 21
  22. Enter "1600050900" into the Check Route Code field.

    Step 22
  23. Click the Subledger tab.

    Step 23
  24. Complete any of the following fields to have an account number automatically appear on every timecard that you enter:

     

      Subledger

      Subledger Type

     

    Note: Subledger will not be used in all Agencies.

    Step 24
  25. Click in the Date / Batch field.

    Step 25
  26. In the field field of the Date/Batch field in the header enter the pay period date.  Leave the second field blank.  

     

    Enter "7/14/09" into the Date / Batch field.

    Step 26
  27. Click in the Pay field in the QBE line.

    Step 27
  28. Complete the Pay field in the QBE line.  Use the Visual Assist tool if necessary.  

     

    Enter "1" into the Pay field.

    Step 28
  29. Press [Tab].

    Step 29
  30. Press [Tab].

    Step 30
  31. Complete one of the following fields:

     

    Hours – If you are entering a timecard for hours worked

    Account Number – Override if necessary

    LSAmnt – If you are entering a timecard for a bonus or lump sum amount  

     

    Enter "8" into the Hours field.

    Step 31
  32. Note: If the timecard entered is for a lump sum amount and an additional timecard is needed, repeat the previous steps for the next row on the grid.

    Step 32
  33. Move the cursor to the next line on the grid by pressing the keyboard down arrow.

    Step 33
  34. Note: To override a DBA amount for the employee, choose the timecard and click Row, One Time Override.

     

    Note: To copy labor distribution instructions, click Form, Copy Labor Instructions

     

    The labor distribution instructions appear. If necessary, make changes to any of the fields as needed for this entry.  

     

    In this lesson we are not taking these steps.

    Step 34
  35. Click the OK button.

     

    Note: The system automatically adds the time entry record when you click OK. You must click OK to save your time entry information before continuing to the next employee.

    Step 35
  36. Click the Cancel button.

    Step 36
  37. Click the Close button.

    Step 37

You have successfully completed this lesson.

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