Enter Timecards for Time Sheet Groups Using Employee Master Filter Lesson


Concept

In this lesson you will learn the steps for entering timecards for Time Sheet Groups using the Employee Master Filter.


Steps:

  1. Click the NIS State of Nebraska link.

    Step 1
  2. Click the Human Resources/Payroll - Agencies link.

    Step 2
  3. Click the Payroll link.

    Step 3
  4. Click the Time Maintenance link.

    Step 4
  5. Click the Employee Master Filter link.

    Step 5
  6. Click one of the following options:

     

      All Employees

      Employees With Timecards

      Employees Without Timecards  

     

    In this lesson we are going to use the All Employees option which is already selected by default.

    Step 6
  7. To narrow your search for employees you can use categories 1-20.  To do this click the appropriate tab (1-8, 9-16, or 17-20), and complete any Category code fields that apply.   

     

    In this lesson we are not going to use these fields.

    Step 7
  8. Click the Organization tab.

    Step 8
  9. Complete any of the following fields to narrow your search to employees who have shared organization information:

     

      Home Business Unit

      Home Company

      Supervisor

      Security Business Unit

      Check Route Code  

     

    Enter "65025009" into the Home Business Unit field.

    Step 9
  10. Click the Other tab.

    Step 10
  11. Complete any of the following fields to further narrow your search:

     

      Business Unit – Last Worked

      Benefit Group

      Job Code

      Pay Class(H/S/P)

      Pay Cycle Code  

     

    In this lesson we are not going to use any of these fields.

    Step 11
  12. After entering your search criteria click the Find button.

    Step 12
  13. Click the Form button.

    Step 13
  14. Click the Time Sheet All menu.

    Step 14
  15. In the field field of the Date/Batch field enter the pay period date.  Leave the second field blank.  

     

    Enter "7/13/09" into the Date/Batch field.

    Step 15
  16. Complete any of the Category Code fields on the Category Codes tab to have the information supplied automatically to every timecard that you enter on this grid.  

     

    Click in the Cat 01 field.

    Step 16
  17. Enter "065" into the Cat 01 field.

    Step 17
  18. Click the Organization tab.

    Step 18
  19. Complete any of the fields on the Organization tab to have organization information populated automatically to every timecard entered on the grid. Complete these fields to track detailed information about a job site and to enter timecards by job or business unit.  

     

    Enter "65025009" into the Job Location field.

    Step 19
  20. Click in the Check Route Code field.

    Step 20
  21. Enter "1600050900" into the Check Route Code field.

    Step 21
  22. Click the Subledger tab.

    Step 22
  23. Complete any of the following fields to have an account number automatically appear on every timecard that you enter:

     

      Subledger

      Subledger Type

     

    Note: Subledger will not be used in all Agencies.

    Step 23
  24. Click the Pay Info tab.

    Step 24
  25. Complete any of the following fields to have pay information supplied automatically on every timecard entered:

     

      Pay Type

      Lump Sum Amount

      Hours  

     

    Enter "1" into the Pay field.

    Step 25
  26. Press [Tab].

    Step 26
  27. Enter "8" into the Hours field.

    Step 27
  28. Click the Populate Grid With Employees button.

    Step 28
  29. The grid is populated with the selected empoyees and the data selected in the previous steps. 

     

    Note: If only one employee is in the grid the line will only populate with the employee's name and address book number.  If this is the case click in the Employee Number field.

    Step 29
  30. To get the last row to populate click the down arrow on your keyboard.

    Step 30
  31. Complete the following fields on the grid if necessary:

      

      Pay – PDBA code, ie; 1 – Regular Time, 70 Overtime at 1.5x, 30 – Vacation.

      Hours

      Account Number – GL labor account. The Account Number will be supplied by the Automatic Accounting Instructions (AAI), based on the Pay Type and Home Business Unit.

     

    Note: The following fields can also be completed or overridden if necessary:

     

      Ovr/Rt – Override/Rate

      Job Type

      Work Date

      Union

      Position ID

      Job Location

      Home Co

      Home BU

      Tax Area  

     

    In this lesson we are not making any changes to these fields.

    Step 31
  32. Note: Notice the total hours for this batch is calculated and populated in the Hours field in the header.

     

    Repeat these steps fore each time card.

    Step 32
  33. When you are finished click the OK button.

    Step 33
  34. Click the Close button.

    Step 34

You have successfully completed this lesson.

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