Revise A Position Budget Lesson


In this lesson you will learn how to maintain a position budget.


Steps:

  1. Click the NIS State of Nebraska link.

    Step 1
  2. Click the Human Resources/Payroll - Agencies link.

    Step 2
  3. Click the Position Control link.

    Step 3
  4. Click the Enter/Revise Position Budgets link.

    Step 4
  5. You can narrow your search by entering any known information in the Header or QBE line.  

     

    In this lesson click in the Position ID field.

    Step 5
  6. In the Position ID field enter "06512345".

    Step 6
  7. Click the Find button.

    Step 7
  8. Choose the record you wish to maintain/edit by checking the check box to the left of the record.  

     

    Click the 08 option.

    Step 8
  9. Click the Select button.

    Step 9
  10. On the Enter/Revise Position Budgets – Position Master Detail screen there are several fields you can complete/update if necessary.  The following screens will point out the fields you can update.  

     

    In this lesson we will not make any changes.

    Step 10
  11. Security Business Unit

    Step 11
  12. Budget Status: The status could be a "P", "F", "C" or "A" depending on the agency's internal process.  The status must be "A" to attach an employee to the position.

     

    A - Active

    P - Planned / Waiting Funding

    F - Temp Position / Budget Status Frozen

    C - Closed

     

    WARNING - Be Sure To Read:

     

    If the Budget Status is equal to "A", the position will appear on the Vacancy Report (R581347A) provided to the Legislature. 

     

    If the position is "F" for Temporary Position the Budget Status should equal "F" for Temp Position.

     

    If the position is unfunded the Budget Status should equal "C" for Closed.

    Step 12
  13. Budget Status Date

    Step 13
  14. Position Status - When you attach an employee record to a vacant position, the system updates the position status code to "A". The system updates the position status code on the beginning date of the employee’s assignment to the position. When the position again becomes vacant, you must manually change the value in the Position Status field to show the position is open.

    Step 14
  15. Position Status Date - Date the position was last filled, last vacated or last frozen.

    Step 15
  16. Job Code

     

    Note:  If your Job Code attached to this Position ID is changing, make sure you change the Description field to match the new Job Code.

    Step 16
  17. Budgeted Hours – The number of hours that are budgeted for a position within a business unit for a period of one year.

    Step 17
  18. Headcount

    Step 18
  19. If applicable udate the following fields as well:

     

    Division – Program or facility

    Section – Subprogram

    Unit

    City/Facility

    Funding – Bill number passed by Legislature to fund the position

     

    When updating these fields, if there is not a code for what you need and a new code needs to be created contact AS. 

     

    In this lesson we will not enter any information into these fields.

    Step 19
  20. After making your changes click the OK button.

    Step 20
  21. Click the Cancel button.

    Step 21
  22. Click the Close button.

    Step 22

You have successfully completed this lesson.

Table of Contents  Start Topic