Create A Position Budget Lesson


In this lesson you will learn how to create a position.


Steps:

  1. Click the NIS State of Nebraska link.

    Step 1
  2. Click the Human Resources/Payroll - Agencies link.

    Step 2
  3. Click the Position Control link.

    Step 3
  4. Click the Enter/Revise Position Budgets link.

    Step 4
  5. Click the Add button.

    Step 5
  6. Enter the Home Business Unit in the Home Business Unit field.  The Home Business Unit entered must equal the home Business Unit of the Employee Master that the Position ID will be attached to.

        

    In this lesson enter '65025009'.

    Step 6
  7. Press [Tab].

    Step 7
  8. The Fiscal Year field will default to the current fiscal year.  You can change it if necessary.  In this lesson we will leave it.

     

    Press [Tab].

    Step 8
  9. Enter the Position ID in the Position ID field.  The Position ID format should be a 3 digit agency number followed by 5 digits (i.e. 3 = 003xxxxx, 65 = 065xxxxx).  

     

    In this lesson enter "06512345".

    Step 9
  10. Click in the Security Business Unit field.

    Step 10
  11. Enter the Security Business Unit number in the Security Business Unit field. 

     

    In this lesson "S650170000".

    Step 11
  12. Click in the Budget Status field.

    Step 12
  13. Enter the Budget Status in the Budget Status field.  The status could be a "P", "F", "C" or "A" depending on the agency's internal process.  The status must be "A" to attach an employee to the position.

     

    A - Active

    P - Planned / Waiting Funding

    F - Temp Position / Budget Status Frozen

    C - Closed

     

    WARNING - Be Sure To Read:

     

    If the Budget Status is equal to "A", the position will appear on the Vacancy Report (R581347A) provided to the Legislature. 

     

    If the position is "F" for Temporary Position the Budget Status should equal "F" for Temp Position.

     

    If the position is unfunded the Budget Status should equal "C" for Closed.   

     

    In this lesson enter "A".

    Step 13
  14. Press [Tab].

    Step 14
  15. Enter the budget status date in the Budget Status Date field.  This is normally when the position is created and there is funding available.  The budget status date should change each time you change the budget status code. 

     

    In this lesson enter "4/22/09".

    Step 15
  16. Press [Tab].

    Step 16
  17. Position Status - When you attach an employee record to a vacant position, the system updates the position status code to "A". The system updates the position status code on the beginning date of the employee’s assignment to the position. When the position again becomes vacant, you must manually change the value in the Position Status field to show the position is open.

    Step 17
  18. If you must code the Position Status field manually to show a position open enter the position status code in the Position Status field.  If necessary you can use the Visual Assist tool.  

     

    Click the Visual Assist button.

    Step 18
  19. Select the appropriate code.  We are going to use "A" for Active, which is already selected.  Click the Select button.

    Step 19
  20. Press [Tab].

    Step 20
  21. Enter the date the position became open or filled in the Position Status Date field. 

     

    In this lesson enter "4/22/09".

    Step 21
  22. Press [Tab].

    Step 22
  23. Enter the job code in the Job Code field.

     

    Note:  The Description field will automatically populate when you enter the job code in the Job Code field.   

     

    In this lesson enter "A07011".

    Step 23
  24. Click in the Position Budget Amount field.

    Step 24
  25. Enter the position budget amount in the Position Budget Amount field. 

     

    In this lesson enter "35000".

    Step 25
  26. Press [Tab].

    Step 26
  27. In the Budgeted FTE field enter the FTE for the position.  Must be less than or equal to 1. 

     

    In this lesson enter the "1".

    Step 27
  28. Press [Tab].

    Step 28
  29. In the Budgeted Hours field enter the number of hours that are budgeted for a position within a business unit for a period of one year.  The number of hours must match the FTE.  For example: 1.0 FTE = 2080 hours.  

     

    In this lesson enter "2080".

    Step 29
  30. Press [Tab].

    Step 30
  31. Headcount field: Each Position ID should have a one to one association to an employee.  Duplicate position IDs should not be created.  The Headcount field should reflect "1".   

     

    In this lesson enter "1".

    Step 31
  32. If applicable enter the following fields as well:

     

    Division – Program or facility

    Section – Subprogram

    Unit

    City/Facility

    Funding – Bill number passed by Legislature to fund the position

     

    When updating these fields, if there is not a code for what you need and a new code needs to be created contact AS. 

     

    In this lesson we will not enter any information into these fields.

    Step 32
  33. Click the OK button.

    Step 33
  34. Click the Cancel button.

    Step 34
  35. Click the Close button.

    Step 35

WARNING - Be Sure To Read:

 

If a position has been reclassified, and the new description / classification varies dramatically from the old description / classification please create a new Position ID and close the prior Position ID.

 

You have successfully completed this lesson.

Table of Contents  Start Topic