Auto Deposit Instructions for Direct Deposit and/or Employee Expense Reimbursement


In this lesson you will learn how to enter information for auto deposit for direct deposit and employee expense reimbursement.


Steps:

  1. Click the NIS State of Nebraska link.

    Step 1
  2. Click the Human Resources/Payroll - Agencies link.

    Step 2
  3. Click the Employee Maintenance link.

    Step 3
  4. Click the Employee Information link.

    Step 4
  5. First you will need to find the employee record.  You can narrow your search by using the fields in the QBE line.  Specifically the Employee No field (the employee's address book number), and the Alpha Name field.

    Step 5
  6. Click in the Employee No field.

    Step 6
  7. Enter "4874666" into the Employee No field.

    Step 7
  8. After entering your search criteria in the QBE line click the Find button.

    Step 8
  9. Choose the employee by clicking the check box next to their record.

    Step 9
  10. Click the Row button.

    Step 10
  11. Click the Auto Deposit menu.

    Step 11
  12. Click in the Pay Start Date field.

    Step 12
  13. In the Pay Start Date field type the pay date on which this automatic deposit

    instruction should start.  

     

    Enter "5/20/09" into the Pay Start Date field.

    Step 13
  14. Press [Tab].

    Step 14
  15. In the Pay Stop Date field type the pay date on which this automatic deposit

    instruction should stop, or leave this field blank for ongoing automatic

    deposit instructions.

     

    Note: For expense reimbursements, always enter the Pay Stop Date the

    same as the Pay Start Date.  

     

    In this lesson we are going to leave this field blank.

    Step 15
  16. Press [Tab].

    Step 16
  17. In the Bank Account field type the employee’s bank account number.  

     

    Enter "123456789" into the Bank Account field.

    Step 17
  18. Press [Tab].

    Step 18
  19. In the Bank Trnst No. (Bank Routing No.) field type the bank transit number for

    the financial institution where the account is located, or click Visual Assist

    to choose from a list of banks.

     

    Note: If the bank is not on the list, you will need to contact State Accounting to

    add it.  

     

    Click the Visual Assist tool.

    Step 19
  20. Click the 011900254 BANK OF AMERICA option.

    Step 20
  21. Click the Select button.

    Step 21
  22. Press [Tab].

    Step 22
  23. In the MC (Method Code) field type one of the following:

     

    $ - A flat dollar amount is deposited.

    % - A % of net pay is deposited.

    R - Remainder to be electronically deposited.

    E - Expense Reimbursement

     

    Method Code $ will take priority over Method Code %. An allocation with Method Code $ will process before an allocation with Method Code %.

     

    Note: At least one of the instructions you enter for the employee must use Method Code R unless the only entry is E.  

     

    Enter "%" into the MC field.

    Step 23
  24. Press [Tab].

    Step 24
  25. In the Tr Cd field (Transaction Code) type 22 if it is a checking account or type 32 if it is a savings account.  

     

    "22" is already defaulted in the Tr Cd field.  We are not going to change this.

    Step 25
  26. Press [Tab].

    Step 26
  27. Amount or Percent - If you typed $ in the MC field, type the dollar

    amount that should be allocated to this account. If you typed % in the

    MC field, type the percentage of net pay to be allocated to the account.

    If you typed R or E in the MC field, leave this field blank.

     

    Note: The system creates P in the Pre-Note Flag field.

     

    Note: Percent (%) uses the total net pay, including any net pay allocated

    via Amount ($).  

     

    Enter "50" into the Amount or Percent field.

    Step 27
  28. Press [Tab].

    Step 28
  29. In the F/P field enter an F or P. Putting a value of P in this field specifies that a partial amount can be generated for the financial institution indicated. A

    value of F specifies that if the full amount cannot be generated, the

    distribution to this financial institution will be ignored.

     

    Note: The F/P field applies only if the Method Code is $ or %.  

     

    Enter "F" into the F P field.

    Step 29
  30. Repeat these steps for additional accounts.

    Step 30
  31. Click in the Pay Start Date column for the second row.

    Step 31
  32. Enter "5/20/09" into the Pay Start Date field.

    Step 32
  33. Press [Tab].

    Step 33
  34. Press [Tab].

    Step 34
  35. Enter "987654321" into the Bank Account field.

    Step 35
  36. Press [Tab].

    Step 36
  37. Click the Visual Assist tool.

    Step 37
  38. Click the 011900254 BANK OF AMERICA option.

    Step 38
  39. Click the Select button.

    Step 39
  40. Press [Tab].

    Step 40
  41. Enter "R" into the M C field.

    Step 41
  42. When you are finished click the OK button.

    Step 42
  43. Click the Close button.

    Step 43

You have successfully completed this lesson.

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