In this lesson you will learn how to enter information for auto deposit for direct deposit and employee expense reimbursement.
Click the NIS State of Nebraska link.Step 1
Click the Human Resources/Payroll - Agencies link.Step 2
Click the Employee Maintenance link.Step 3
Click the Employee Information link.Step 4
First you will need to find the employee record. You can narrow your search by using the fields in the QBE line. Specifically the Employee No field (the employee's address book number), and the Alpha Name field.Step 5
Click in the Employee No field.Step 6
Enter "4874666" into the Employee No field.Step 7
After entering your search criteria in the QBE line click the Find button.Step 8
Choose the employee by clicking the check box next to their record.Step 9
Click the Row button.Step 10
Click the Auto Deposit menu.Step 11
Click in the Pay Start Date field.Step 12
In the Pay Start Date field type the pay date on which this automatic deposit
instruction should start.
Enter "5/20/09" into the Pay Start Date field.Step 13
Press [Tab].Step 14
In the Pay Stop Date field type the pay date on which this automatic deposit
instruction should stop, or leave this field blank for ongoing automatic
Note: For expense reimbursements, always enter the Pay Stop Date the
same as the Pay Start Date.
In this lesson we are going to leave this field blank.Step 15
Press [Tab].Step 16
In the Bank Account field type the employee’s bank account number.
Enter "123456789" into the Bank Account field.Step 17
Press [Tab].Step 18
In the Bank Trnst No. (Bank Routing No.) field type the bank transit number for
the financial institution where the account is located, or click Visual Assist
to choose from a list of banks.
Note: If the bank is not on the list, you will need to contact State Accounting to
Click the Visual Assist tool.Step 19
Click the 011900254 BANK OF AMERICA option.Step 20
Click the Select button.Step 21
Press [Tab].Step 22
In the MC (Method Code) field type one of the following:
$ - A flat dollar amount is deposited.
% - A % of net pay is deposited.
R - Remainder to be electronically deposited.
E - Expense Reimbursement
Method Code $ will take priority over Method Code %. An allocation with Method Code $ will process before an allocation with Method Code %.
Note: At least one of the instructions you enter for the employee must use Method Code R unless the only entry is E.
Enter "%" into the MC field.Step 23
Press [Tab].Step 24
In the Tr Cd field (Transaction Code) type 22 if it is a checking account or type 32 if it is a savings account.
"22" is already defaulted in the Tr Cd field. We are not going to change this.Step 25
Press [Tab].Step 26
Amount or Percent - If you typed $ in the MC field, type the dollar
amount that should be allocated to this account. If you typed % in the
MC field, type the percentage of net pay to be allocated to the account.
If you typed R or E in the MC field, leave this field blank.
Note: The system creates P in the Pre-Note Flag field.
Note: Percent (%) uses the total net pay, including any net pay allocated
via Amount ($).
Enter "50" into the Amount or Percent field.Step 27
Press [Tab].Step 28
In the F/P field enter an F or P. Putting a value of P in this field specifies that a partial amount can be generated for the financial institution indicated. A
value of F specifies that if the full amount cannot be generated, the
distribution to this financial institution will be ignored.
Note: The F/P field applies only if the Method Code is $ or %.
Enter "F" into the F P field.Step 29
Repeat these steps for additional accounts.Step 30
Click in the Pay Start Date column for the second row.Step 31
Enter "5/20/09" into the Pay Start Date field.Step 32
Press [Tab].Step 33
Press [Tab].Step 34
Enter "987654321" into the Bank Account field.Step 35
Press [Tab].Step 36
Click the Visual Assist tool.Step 37
Click the 011900254 BANK OF AMERICA option.Step 38
Click the Select button.Step 39
Press [Tab].Step 40
Enter "R" into the M C field.Step 41
When you are finished click the OK button.Step 42
Click the Close button.Step 43
You have successfully completed this lesson.
Table of Contents Start Topic