On Tuesday, June 21, 2005, a change
will occur in NIS which will allocate hours entered on a time
card for all Pay Types to business units established on each
employee's Labor Distribution record.
This new Split Time Entry function allows all leave usage,
holiday, etc. to be allocated in the same manner as regular
pay. In addition, all state paid benefits (FICA, Retirement,
etc.) will also follow the same distribution.
If Labor Distribution is established using the percentage
method, the hours will be distributed based on the percentages
in Labor Distribution. If Labor Distribution is established
using the Hours method, hours will be distributed based on
the percentage of hours on each line of Labor Distribution
to the total hours in Labor Distribution.
There will no longer be a need for agencies to copy in their
Labor Distribution, as the allocation will take place automatically.
However, if an agency has a need to copy in Labor Distribution
they can continue to do so.
If necessary, Split Time Entry can be overridden by entering
a business unit/object code or lump sum amount when entering
a time card. Agencies currently utilizing spreadsheets to
calculate their Labor Distribution can continue to import
time card data in the future. As long as the spreadsheets
contain the business units/object codes, the Split Time Entry
function will be overridden.
The Pay Types are allocated based on Labor Distribution,
and as a result, the object codes assigned to the Pay Types
are 511100. Therefore, a Time Card Allocation program will
need to be run after time cards are created to correct the
object codes. The Time Card Allocation program changes the
object codes from 511100 to the appropriate code for each
Pay Type entered. A report showing the changes is also created
(see screen shot below). The Time Card Allocation program
is on the menus under Human Resources and Payroll - Agencies
> Payroll > Time Maintenance. Remember, you must run
this program after time cards have been entered, but before
you run pre-payroll.
The second screen shot below shows the results of entering
8 hours of holiday leave, and running the Time Card Allocation
program. The 8 hours are split out based on Labor Distribution
(20%, 30%, 50% allocated to three different business units),
with the correct object codes. Again, costs for FICA, Retirement,
Life Insurance, etc. will be allocated in the same manner.