*REMINDER*

Under the scheduled timeline agencies should be processing deposits as they would normally. State Accounting Administrator Paul Carlson strongly encourages agencies to continue process receipts and Deposits up until 9:00 AM July 3rd.

Please take look at the remaining timeline.

Tuesday, July 1, 2003:
Normal Receipt and Deposit Activities – All recorded in
new NIS Fiscal Year ’03 (July 1, 2003 through June 30, 2004)
Disbursements created and approved for new Fiscal Year ’03 (Our FY 03-04) – NO POSTING.
Preparation for the biweekly payroll for 7/2/03 allowed for Agency HR teams.
POSTING OF TRANSACTIONS CONTROLLED BY STATE ACCOUNTING
Legally required expenditures for Fiscal Year ’03 allowed to post
(Prior Notification to State Budget and State Accounting Required)
JUNE 30, 2003 Allotment Status on mreport.

Wednesday, July 2, 2003:
Normal Receipt and Deposit Activities – All recorded in
new Fiscal Year ’03 (July 1, 2003 through June 30, 2004)
Disbursements created and approved for new Fiscal Year ’03 – NO POSTING.
Preparation for the biweekly payroll for 7/2/03 allowed for Agency HR teams.
POSTING OF TRANSACTIONS CONTROLLED BY ACCOUNTING
Legally required expenditures for Fiscal Year ’03 allowed to post
(Prior Notification to Budget and Accounting Required)
Biweekly payroll for 7/2/03 due by noon
July 1, 2003 Allotment Status on mreport. No allocation available until July 7, 2003.
FISCAL YEAR ’02 – JUNE 30, 2003 – CLOSED (Look for "Flash" notification as confirmation)

Thursday, July 3, 2003:
TREASURER CUT OFF FOR DEPOSITS – 9:00 A.M.
POSTING OF TRANSACTIONS CONTROLLED BY ACCOUNTING - NO POSTING TO THE SYSTEM AFTER 10:00 A.M.
Mreport available through 10:00 a.m.
11:00 A.M. – STATEWIDE SYSTEM SHUTDOWN THROUGH JULY 7, 2003.

Friday, July 4, 2003 – Sunday, July 6, 2003:
Upgrade and testing of system. NO STATE ACTIVITY.

Monday, July 7, 2003:
STATE BUDGET PROVIDES 25% ALLOTMENT OF NEW AUTHORITY
Biweekly Payroll for July 9 pay date posted by State Accounting
Normal Receipt, Deposit and Disbursement Activities
Prior year obligations should be identified
Review Purchase Orders to determine Year End Roll-over is correct.

Tuesday, July 8, 2003:
Normal Receipt, Deposit and Disbursement Activities

The NIS Support Team