Administrative Services

STATE BUILDING DIVISION

Frequently Asked Questions

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Q. How do I obtain an Easement or Right-of-Way from the State?
A. Easements and/or Rights-of-Way are granted by the Vacant Building and Excess Land Committee (VBEL).

  • A request to consider granting the easement or ROW must be submitted to the VBEL Property Manager on a Vacant Building and Excess Land Committee Request form found on our website. Complete section 2, then go to the bottom of the form for your Director’s signature and date of execution; then scan and email, inter-office, or fax the request to the VBEL Property Manager, along with any documents related to the easement request, i.e., survey, title, construction drawings, etc. 
  • Upon receipt of a fully executed form, the request is researched by the VBEL Property Manager, who collects additional information regarding the request, i.e., what areas it will encroach upon and whom it will affect, and the parties who will be involved.
  • Photos, site maps, legal descriptions, and other specifics are reviewed. A survey may be completed.
  • The new information is reviewed by the VBEL Property Manager and, if appropriate, the request is placed on the next meeting agenda and a recommendation is prepared for consideration at the VBEL Committee meeting.
  • Following its review, the Committee will grant, deny or table the request.
  • The requestor is notified of the decision of the Committee.
  • If the request is approved, the requestor will send or deliver a check for the amount of the recordation fee to:  Department of Administrative Services, Central Services.
  • Once the fee is paid, the request document (easement agreement, both temporary and permanent, or a right-of-way agreement) is written and emailed to the requestor for review and comment back to the VBEL Property Manager, and then executed by the Director of the Department of Administrative Services, who serves as the VBEL Committee Chair.
  • Upon execution, the requestor is responsible for the recordation of the agreement in the applicable County Register of Deeds office and for sending a copy of the recorded document to the  VBEL Property Manager.

Q. How do I obtain a transfer of ownderhsip for a building or land our agency no longer needs?
A. Any property to be divested by the State of Nebraska must first be declared vacant and in excess
to the needs of the State by the Vacant Building and Excess Land Committee.

  • A request to transfer ownership to the VBEL Committee and for consideration of the Committee in declaring a building and/or land vacant or in excess to the needs of the State must be submitted to the VBEL Property Manager on a Vacant Building and Excess Land Committee Request form found on our website.
  • Complete Section 1 and/or 3, then obtain your Director’s signature and date of execution. This form may be scanned and emailed, inter-officed, or faxed along with any documents related to the request to transfer ownership.
  • Upon receipt of a fully executed form, the request is researched by the VBEL Property Manager by collecting additional information regarding the request.
  • Photos, site maps, legal descriptions, and other specifics are reviewed. A survey and title search may be ordered.
  • The new information is reviewed by the VBEL Property Manager and, if appropriate, the request is placed on the next meeting agenda and a recommendation prepared for consideration at the VBEL Committee meeting.
  • The Committee will grant, deny or table the request.
  • The requestor is notified of the decision of the Committee, by way of a copy of the executed declaration which defines the or denial or that the request to transfer ownership was tabled for future consideration.

Q. How do I purchase a state-owned building or land designated for sale?
A.You may purchase buildings and/or land which have been declared vacant or in excess of the needs of the State by completing the following steps:

  • Buildings and/or land designated for sale will be listed in the “Public Notice” section of the paper with the largest circulation of the county the property is located in.  
  • This advertisement includes instructions on placing a sealed bid proposal for the purchase.
  • All bids received by the designated deadline will be opened and read at a public bid opening.
  • The bids will be reviewed and a decision made within the designated time following the public bid opening.
  • The State reserves the right to reject all bids.
  • All rights of ownership are transferred by a quit claim deed.
  • If a bid is accepted and awarded, the winning bidder will send or deliver a check for 10% of the accepted bid amount to the VBEL Property Manager, who will provide the steps for closing to the winning bidder in the Purchase Agreement.


Q. How do I bid on state-owned farm ground?
A. Farm leases are bid at the end of the current farm ground lease term.

  • State owned leased farm ground is advertised during the fourth quarter of the “termination date” year in the “Public Notice” section of the paper with the largest circulation of the county the property is located in.
  • This advertisement will provide instructions for placing a sealed bid and a deadline for submission of the bid for the next term. Upon request, a bid packet will be emailed to potential bidders.
  • All bids received by the deadline will be read at a public bid opening.
  • The bids will be reviewed and a decision made within the designated time following the opening.
  • The State reserves the right to reject all bids.
  • The State Building Division, VBEL Property Manager shall draft the lease for execution by the parties.

Q. What is an AVI sticker?
A. The AVI (Automatic Vehicle Identification) sticker is the standard method whereby all authorized employees will access state parking garages and lots. The 1-3/4” by 3-1/4” sticker utilizes Radio Frequency Identification (RFID) technology to uniquely identify each vehicle entering and exiting the parking area.

Q. Is the City of Lincoln taking over the parking operations at state garages?
A. No, the new parking access system will share certain technology with the city parking garages, but the state parking garages will continue to be owned and operated by the Administrative Services State Building Division.

Q. Will the cost of employee parking be increasing?
A. No, there are no plans to increase the monthly cost of employee parking at this time.

Q. Does the State Building Division make a profit on employee parking?
A. No, all parking operation costs, including the first and ongoing cost of the new parking system, are paid for from fees paid to park in the garage or lot. Parking funds are not used to support any other state function.

Q. Why is the new parking system being initiated?
A. The new parking system will provide two benefits for employees and the state:

  • The system will provide real time information on who is parking in the garage, a key safety requirement.
  • The system will allow our larger lots to be oversold during non-peak periods, thereby offering parking to more state employees. During peak periods, overflow may be moved to other state parking or City owned garages in the vicinity.

Q. How will employees obtain the new AVI stickers?
A. Employees will be furnished a parking application form to be completed and emailed to assbd.parking@nebraska.gov.

  • Employees accepting parking in a garage or lot that requires an AVI sticker will be notified when and where to pick up their stickers. The procedure will be as follows:
  • Each employee will be issued one AVI sticker along with instructions on how to permanently attach it to the vehicle windshield.
  • For employees that wish to acquire an AVI sticker for a second vehicle, a sticker will be available at a $5.00 cost at the time of the issuance of the original sticker.
  • For employees that wish to acquire additional (more than 2) stickers at the time of issuance, the cost will be $13.50 per additional sticker. This is the state’s cost to acquire stickers from the manufacturer.

Q. What method of payment will be accepted for additional stickers or cards?
A. The only acceptable form of payment is a payroll deduction. We do not accept checks or cash.

Q. How will motorcycles be accommodated?
A. Motorcycles will be given a sticker to affix to the fork. There will be no AVI sticker issued and no Prox card given.

Q. I’m looking at buying a new car in a few months; will you be issuing another free sticker for the new vehicle?
A. All AVI stickers issued after the initial issuance will be offered at $13.50 each, the state’s cost.

Q. I own two vehicles and a motorcycle, couldn’t I just take this sticker and attach it to another card and use that to wave in front of the reader for all the vehicles I have instead of buying additional stickers?
A. The manufacturer’s instructions which accompany each sticker issued require that the AVI sticker be permanently attached to a specific location on the vehicle windshield. Any deviation from the manufacturer’s instructions may mean that the sticker may not be reliably read by the garage reader at the entrance or exit to the parking area.

Q. Are these stickers street legal?
A. The AVI stickers are similar to those used by highway toll road systems throughout the United States. If placed as specified on the instructions, they should present no hindrance to the vision of the driver.

Q. Will snow and ice affect these stickers?
A. No, they are not affected by the ice and snow. However, please clear your windshield of all such accumulation for safety reasons.

Q. Does your vehicle need to be perfectly aligned as you approach the garage entrance for the reader to
read your sticker?

A. No, the reader has a reading radius to pick up the signal on the sticker. As long as the AVI sticker is properly positioned on the windshield, it should be reliably read. We will provide technical assistance as necessary where stickers are not being reliably read.

Q. What about carpooling?
A. The processing to request a carpool group will stay the same. Once the carpool is established, each individual in the carpool will be issued an AVI sticker for their vehicle. The software system we will be using will enable us to link several vehicles together under one authorized user. Only one of the vehicles will be allowed to enter at a time.

Q. What happens in the event of a car failure where a towing vehicle needs to gain access to my vehicle in a parking garage or lot?
A. There is an intercom system installed at both the entrance and exit gates. In the event that a service vehicle needs access to the garage or lot, simply instruct them to push the intercom button and inform the security staff of their need for access.

Q. On several occasions I have seen the entrance and/or the exit gate already in the “Up” position. Do we just drive through it and park in an open spot?
A. Yes, go ahead and drive through. Contact the Parking Coordinator so that your access to the garage
can be reset so you can get out.

Q. Does the system have uninterruptable power? If the power goes out what do we do when the gates won’t go up?
A. No, there is not uninterruptable power. In the event of an extended power outage, parking gates will be manually moved to the open position.

Q. Will there be any restrictions on the usage of the garage or lot such as days or times?
A. Authorized parkers will continue to have 24/7 access to the state parking.

Q. If I acquire a new vehicle to replace my current car and purchase a new AVI sticker, how long will it take to deactivate the old sticker and activate the new one?
A. The activate/inactivate process is simple and quick. As soon as you notify the SBD Parking Coordinator with an updated application, the new AVI sticker will become active and the old tag will become inactive.

Q. What prevents people from parking in locations other than their assigned parking area?
A. The new parking system allows SBD to limit access for any individual parker to any garage or lot. However, a single AVI sticker may also be allowed access to one or multiple garages as assigned by SBD.

Q. Are the entrance and exit driveways going to stay the same? Or can we drive in one or the other?
A. For safety reasons, entrances and exits from garages and lots will remain as they are currently.

Q. What if we need to work late into the evening possibly even up to midnight? What if I need some help?
A. Security works 24/7. If the gate is not operating for whatever reason, you may use the intercom system to be connected to Capitol Security. They will have the capability to open the gate and let you out.

Q. Will TSB vehicles get these AVI stickers? Can we still use the voyager cards to access the gas station
in the East Garage?

A. Yes, the TSB vehicles will be assigned AVI stickers. The parking reader at the entrance to the East Garage will continue to accept the Voyager card for gas station access.

Q. What about temporary parking? Will that still be available?
A. Temporary parking will still be available. All temporary parking is currently being assigned to the 1731 Lot, north of K Street, between 17th and 18th Streets.

Q. What if my vehicle needs a repair and I am driving a loaner vehicle? How do I access the garage or lot?
A. A prox card can be issued to gain access. Notify assbd.parking@nebraska.gov 24 hours in advance indicating the number of days needed.

Q. What if the lot or garage I park in is full?
A. The 1731 K Street lot is our overflow lot. Notify ASSBD that you are parking there and we will notify capital security so that you are not ticketed.

Q. How do I start the process to increase or decrease our leased space?
A. For privately and state owned leased space, begin by contacting the Leasing Services office to discuss your Agency’s needs.

If increasing space, the Agency will be required to submit a Leasing Requisition form, found on our website, to the Lease Coordinator stating the reason for the expansion and the anticipated financial impact.

  • The State Property Program Manager will create a Request for Approval and submit it along with the Leasing Requisition to the Budget Office, State Building Division Administrator and the Director of the Department of Administrative Services for approval.
  • Upon approval for State-owned space, prior to the date of occupancy, the Lease Coordinator will create, and route for signatures, an Addendum to include this change and the Building Renewal Assessment Fee.
  • Upon approval for privately owned space, prior to the date of occupancy, the Lease Coordinator will create, and route for signatures, an Addendum to include this change and a Space Allocation Agreement.

If decreasing space in a State-owned leased space, the Agency will submit a notice of a reduction of the current space, one year in advance of the decrease in leased space.   

  • State-owned leased space may be reduced or terminated, in the case of non-appropriations, at the end of the current appropriated funds cycle, upon written agreement by both parties, see Lease Agreement, Section 12.
  • The term for state-owned leased space is for two years and runs with the biennium budget cycle.

If decreasing space in a privately owned facility, the agency is required to submit a notice of reduction or termination, as provided in the “TERM” section of their lease agreement.  The current term, how to give notice, and termination clauses are defined in the Lease Agreement, and its subsequent addendums and amendments.  A copy of your current lease and addendums or amendments may be obtained by contacting Leasing Services.

Q. How do I find out what my agency is responsible for in our leased space?
A. For privately owned leased space, if you are the Tenant Agency Point of Contact (POC), you may go to your current lease agreement or its Exhibits for the rules and regulations; or to a Services and Utilities section, for the specific breakdown of the services and utilities provided by the landlord and those the agency shall be responsible for during the current Term of the lease.  The current term, how to give notice, and termination clauses are defined in the Lease Agreement, and its subsequent addendums and amendments.  A copy of your current lease and addendums or amendments may be obtained by contacting Leasing Services. If you are not the Tenant Agency POC, you may go to your POC for clarification.

A. For state-owned leased space, all state-related responsibilities for services and utilities are provided on Exhibit C, Services and Utilities.

Q. How do get new paint or carpet or other improvements in our leased space?
For either privately or state-owned lease spaces, if the paint or carpet is in such condition that it creates a hazard to the employees, contact the Leasing Coordinator immediately.
A. For privately owned leased space, if you are the Tenant Agency Point of Contact (POC), you may go to your current lease agreement or its Exhibits to the section titled “Services and Utilities, Other” which defines a timeline for improvements to the space, such as paint and carpet.  If the lease was written before 2010, there may not be any information regarding improving the leased space or common areas.  In that instance, the Leasing Coordinator should be notified to see what options are available, based on your current lease agreement.  A copy of your current lease and addendums or amendments may be obtained by contacting Leasing Services.
If you are not the Tenant Agency point-of-contact, you may go to your POC for clarification.

A. For state-owned leased space, contact your Facility Manager to discuss your request.

Q. How do I terminate our agency lease before the Termination Date?
If the reason for early termination is due to non-appropriation of funding for this leased space, contact the Leasing Coordinator immediately.
A. For privately owned leased space, if you are the Agency Point of Contact, and if your lease was written after 2010, you may go to Section 4, Termination, which contains several termination clauses regarding your lease agreement. If the lease was written before 2010, this “Termination” information may be under another Section number. A copy of your current lease and addendums or amendments may be obtained by contacting Leasing Services. If you are not the Tenant Agency point-of-contact, you may go to your POC for clarification.

A. For state-owned leased space, the Agency will be required to submit notice of termination, signed by the Director, one year in advance of the actual termination date. The term of the state-owned leased space is for a two-year time frame and runs with the biennium schedule. State-owned leased space may be reduced or terminated, in the case of non-appropriations, at the end of the current appropriated funds cycle, upon written agreement by both parties, see Lease Agreement, Section 12.

Q. How does our agency get leased space?
A. The requesting Agency will submit a Leasing Requisition form, found on our website, to the Lease Coordinator stating the reason for the new space request and the anticipated financial impact. The State Property Program Manager will create a Request for Approval and submit it along with the Leasing Requisition to the Budget Office, State Building Division Administrator and the Director of the Department of Administrative Services for approval. You may be contacted for additional information while your request is sent through a series of reviews and approvals or a recommendation regarding the request.  If your agency request is rejected, the Leasing Services team will work with you to find an alternate solution.

    • Upon approval for state-owned space, the State Property Program Manager and the Space Management and Planning team will work with you to help identify your Agency needs, ensure that they meet the state standard for space planning, and work with the Facility Manager, all prior to the date of occupancy.
    • Upon approval for privately owned space, the Tenant Agency POC will work with the Lease Coordinator to help identify your Agency needs, ensure that they meet the state standard for space planning, and work with potential bidders in a Request for Approval process.  If the request is rejected, the Lease team will work with you to find an alternative solution.   

Q. Who do I contact for questions or concerns regarding maintenance in our leased space?
If the condition or maintenance concern creates an immediate health or safety threat to the employees, contact the Leasing Coordinator or State Property Program Manager immediately.
A. For privately owned leased space, if you are the Tenant Agency Point of Contact, you may go to Section 5, Notices, which includes contact name and phone number, and in some leases, an email address to contact the landlord directly.  If after this initial contact for maintenance questions or concerns, there is no timely response, then forward a copy of the original request along with a brief description of the response, to the Lease Coordinator.  If your lease was written before 2010, this “Notice” information may be under another section number. A copy of your current lease and addendums or amendments may be obtained by contacting Leasing Services.  If you are not the Tenant Agency Point of Contact, contact the POC for clarification.

A. For state-owned leased space, each state-owned building has a Building Maintenance Manager. Tenant Agencies may contact the Manager directly. Please refer to the State Building Division Building Maintenance page for a list of buildings and their contact information.

Q. How do I get on the SBD email list for commercial leased space bid offerings?
A. Contact a member of the Leasing Services team by email or a phone call to have your name and specific town or city of interest added to this list. Otherwise, all notices for leased space bids are published in the newspaper with the largest circulation of the county the property is located in.

Q. How do I obtain a list of leases that will expire in the coming year?
A. Contact a member of the Leasing Services team by email or a phone call for this information; the list will be mailed to you or you may pick it up at our offices.

Q. How do I find out who received the lease bid award?
A. Contact a member of the Leasing Services team by email or a phone call for this information.

Q. How do I get set up to receive rent funds electronically from the State?
A. Lessors are required to submit a W-9 and a State of Nebraska ACH/EFT Enrollment Form to obtain direct deposit payments.

Q. How do I get a copy of my lease and addenda, etc.
A. Contact a member of the Leasing Services team by email or a phone call with your request.  A copy of the lease and addenda will be mailed to you within one week of your request.