This email is being sent to Agency Financial Contacts and Pre-Auditors
DATE: October 20, 2009
TO: Agency Financial Contacts and Pre-Auditors
FROM: Lynda Roesler, State Internal Control Coordinator
SUBJECT: Process for paying TSB vehicle expenses tsb.pdf
I would like to clarify the process when an employee incurs expenses while using a TSB vehicle. The steps listed below should be followed:
1. The employee incurring the expense should request reimbursement on an expense reimbursement document, following their agency guidelines.
2. The employee’s agency should create a voucher payable to the employee using an agency five digit business unit (fund number) and object code 132200; the voucher should be approved, pre-audited and posted.
TSB will review the reimbursement request and, if approved, Administrative Services will process a reimbursement to the agency via a journal entry. The requesting agency will be notified when the journal entry is completed.
If you have any questions about this process, please let me know.
Internal Control Coordinator
State Capitol, Room 1309, Ph. 402-471-7737