“Guiding you over and around
the bumps of your payroll journey”
Provided by Syl Luhring – Payroll Supervisor, State Accounting
- Thank You
- Thanks for all of the calls, thoughts
and well wishes for me while I was sporting the ecologically friendly
green cast these past few weeks. The arm has mended and the cast has been
- Correction to
last issue – Position Rollover
- Global adjustments
reflecting salary increases for FY 09-10 will not be applied to the budgets
for each position as stated in the last issue. Agencies will be responsible for
monitoring the budget amounts and for making the necessary budget
adjustments for the new fiscal year.
- Position Cleanup
- Prior to
Position Rollover, please review the positions listed in your agency and select
one of the three options below:
- if the position
is current and should be rolled over – You will not need to do anything.
They will be rolled over to the new fiscal year.
- if the position
has ended and you want to retain the position and its history – any
position that has ended should be marked with an ended status (E). These accounts will not be rolled over
to the new fiscal year and will retain all history associated with the
- or, if you would
like to purge the position and all related history, change the Security
Business Unit number to a “1”.
When the process is run, these positions will
be completely deleted.
- Age Update
- Since Benefits
has switched from a calendar year to a fiscal year benefit plan, all ages
in NIS will be updated by State Accounting as of the beginning of the
plan year – July 1, 2009. The age
update will be run prior to position rollover. A change to the screen will be made to
reflect July 1st instead of January 1st date.
- Position Rollover
- Due to the number of calls regarding
Position Cleanup, the position rollover will be postponed until Thursday, June 17th at 8:00 AM. This will provide all agencies further
opportunity to clean positions and start the new fiscal year off with an
- B-13 Payroll Certification Deadline
- Due to year end
processing, the certification deadline for the B-13 payroll (processing
the week of June 23rd) has been moved back to a 1:00 deadline on
June 25th.Please make every attempt to have payroll processes
and certified by then.
- Bus Passes
wishing to purchase a bus pass for July must complete the application and
submit it to the agency’s HR staff by June 21st ( the last day of the payroll containing deductions
for the first half of July ).
Deductions for subsequent purchases will be made from the first
paycheck of each month.
- If an employee needs
an additional pass (ran out of time, passes etc.,), the agency can run a
One Time Override to have the payment deducted from the second check.
- Auto Deposit Follow up from PHRUG
- Interims will
continue to be issued by paper warrant for a little while longer while we
“fine tune” the reports generated by the process. We anticipate the switch to auto
deposit to occur during the last week of June.
- PayCard setup –
when entering the account number for an auto deposit pay card, please
note that the 3rd and 4th characters of the account
number are numeric “0” and NOT alpha “O”.
Using the alpha characters will derail the process and funds will
be returned “account not found”.
encourage all employees not currently enrolled in Auto Deposit to
consider making the switch. They
will have to do it anyway by mid-September.
- Reminders from the PHRUG
deadline for June 25th has been moved up to 1:00 PM due to
year end processing.
- Certification deadline for all payrolls
has been moved up to 3:00 PM.
- Last – if you were not able to attend the
PHRUG meeting last week, take a minute or two to check out the power
point or the video of the meeting.
There was A LOT of important information shared at the meeting
especially as it pertains to year end closing and the issues affecting
Link to PowerPoint and video
When link opens, scroll down
to the Presentations From Payroll/HR Users Groups
table and select either the Microsoft PowerPoint or the Video for the June 4,