The Traffic Cone

“Guiding you over and around the bumps of your payroll journey”

Provided by Syl Luhring – Payroll Supervisor, State Accounting (471-1460)

June 11 2009

• Thank You
• Thanks for all of the calls, thoughts and well wishes for me while I was sporting the ecologically friendly green cast these past few weeks. The arm has mended and the cast has been recycled.

• Correction to last issue – Position Rollover
• Global adjustments reflecting salary increases for FY 09-10 will not be applied to the budgets for each position as stated in the last issue. Agencies will be responsible for monitoring the budget amounts and for making the necessary budget adjustments for the new fiscal year.

• Position Cleanup
• Prior to Position Rollover, please review the positions listed in your agency and select one of the three options below:
• if the position is current and should be rolled over – You will not need to do anything. They will be rolled over to the new fiscal year.
• if the position has ended and you want to retain the position and its history – any position that has ended should be marked with an ended status (E). These accounts will not be rolled over to the new fiscal year and will retain all history associated with the position.
• or, if you would like to purge the position and all related history, change the Security Business Unit number to a “1”. When the process is run, these positions will be completely deleted.

• Age Update
• Since Benefits has switched from a calendar year to a fiscal year benefit plan, all ages in NIS will be updated by State Accounting as of the beginning of the plan year – July 1, 2009. The age update will be run prior to position rollover. A change to the screen will be made to reflect July 1^st instead of January 1^st date.

• Position Rollover
• Due to the number of calls regarding Position Cleanup, the position rollover will be postponed until Thursday, June 17^th at 8:00 AM. This will provide all agencies further opportunity to clean positions and start the new fiscal year off with an updated database.

• B-13 Payroll Certification Deadline
• Due to year end processing, the certification deadline for the B-13 payroll (processing the week of June 23^rd) has been moved back to a 1:00 deadline on June 25^th.Please make every attempt to have payroll processes and certified by then.

• Bus Passes
• Employees wishing to purchase a bus pass for July must complete the application and submit it to the agency’s HR staff by June 21^st ( the last day of the payroll containing deductions for the first half of July ). Deductions for subsequent purchases will be made from the first paycheck of each month.
• If an employee needs an additional pass (ran out of time, passes etc.,), the agency can run a One Time Override to have the payment deducted from the second check.

• Auto Deposit Follow up from PHRUG
• Interims will continue to be issued by paper warrant for a little while longer while we “fine tune” the reports generated by the process. We anticipate the switch to auto deposit to occur during the last week of June.
• PayCard setup – when entering the account number for an auto deposit pay card, please note that the 3^rd and 4^th characters of the account number are numeric “0” and NOT alpha “O”. Using the alpha characters will derail the process and funds will be returned “account not found”.
• Please encourage all employees not currently enrolled in Auto Deposit to consider making the switch. They will have to do it anyway by mid-September.

• Reminders from the PHRUG
• Certification deadline for June 25^th has been moved up to 1:00 PM due to year end processing.
• Certification deadline for all payrolls has been moved up to 3:00 PM.
• Last – if you were not able to attend the PHRUG meeting last week, take a minute or two to check out the power point or the video of the meeting. There was A LOT of important information shared at the meeting especially as it pertains to year end closing and the issues affecting your agency.

Link to PowerPoint and video http://www.das.state.ne.us/nis/greports/pug/index.html

When link opens, scroll down to the Presentations From Payroll/HR Users Groups table and select either the Microsoft PowerPoint or the Video for the June 4, 2009 meeting.