Traffic Cones and Payroll
2nd Edition
Monday, October 6, 2008
I
have received several questions regarding Friday’s memo and thought they should
be shared with all.
Location of the
meeting –
The
informational meeting for OE is scheduled to be held in the auditorium at the
Department of Roads at 1:00. Diane
Holthus at DOR sent me the following directions to get to the auditorium.
“The middle back
doors at Roads will be unlocked (starting at 12:30 pm) so people may enter
there instead of going all the way around to the front doors.”
Address Changes –
Q. My original understanding was that we would be able to enter changes but
would then have to re-enter them after Open Enrollment because NIS would revert
back to the old address. If we can't enter address changes at all, we're
going to have employee paychecks being sent to the wrong address! Why
can't we enter them, set them aside in a folder and then simply re-enter them
when we get the all clear??
A. Employees will not be
able to change their address information during the OE process. They must submit the change information to
the PR/HR staff for entry. Following the
lockout period, PR/HR staff may enter the change information into the system to
assure payroll is delivered to the correct address etc. HOWEVER, any such changes will be lost when
the OE file is reset into NIS. If you
want to make the change in the meantime, you should store the change form in a
folder and know that it will have to be re-entered into the system once the OE
data file has been restored to NIS.
The
Lockdown –
Q. Will we be able to access
NIS during these two days of the lockdown?
A. The simple answer is
that you will be able to access any area of NOS that does not affect the
database mining process, In addition to
the three tabs listed in the first memo, a fourth tab will also be removed. That tab will be the Benefits Administration
tab located in the Employee Maintenance folder.
Employees will be able to access the self-service portion of NIS, PR/HR
staff will be able to access reports and any other areas of NIS not excluded by
the four tabs mentioned earlier.
Q. Why wasn’t the data file
created over the weekend as in the past?
A. Accuracy and data
integrity of the data file are paramount for good results. The file needed to be created as close to the
OE start date as possible. Initially, this past weekend was not
available to create the file since an update to NIS was already scheduled. We selected Tuesday and Wednesday as the
least intrusive days since it was an off-week for bi-weekly payroll and the
monthly payroll would not be started yet.
Next weekend is too close to the start date to build the file and
prepare the database before the OE start date.
If there are further questions, please email me with them and I will do
my best to provide you with a speed answer.
Syl Luhring
State Accounting
471-1460