STATE OF NEBRASKA

STATE ACCOUNTING MANUAL

 

 

 

Effective

 

 

 

 

HOW TO COMPLETE AND ATTACH

 

Date

 

 

 

 

THE PAYROLL CALCULATION WORKSHEET TO AN EMAIL

 

04/21/14

 

 

 

 

 

Interims should only be requested for special circumstances where the employee cannot be paid through the regular payroll processing in a timely manner. 

 

Open the payroll calculation worksheet document in Excel format.  Entries to this worksheet can only be made in column C for rows 5-27.  Use column B and C for rows 29-40 or non-excludable deductions. 

 

  1. Exemptions (cell C5)  – Enter the number of exemptions for the employee.  This number should agree to the number of exemptions entered on NIS.

 

  1. Pay Cycle (cell C7) – Enter B if this is for a biweekly payroll or enter a M if it is for a monthly payroll.

 

  1. Marital Status (cell C9) – Enter S if employee is single or M if employee is married.

 

  1. Rate (cell C11) – Enter the rate of pay for the employee.  Generally, this is an hourly rate for the services performed.

 

  1. Units (cell C12) – Enter the number of hours for which you are requesting payment be made on this interim.

 

NOTE:   The rate and units must be entered correctly so that agencies have an  audit trail of what is being paid. 

 

  1. Add FIT (cell C13) – Only complete this field if the employee is requesting that additional Federal taxes be withheld.  The amount entered should be the total additional dollars that the employee is requesting be withheld.

 

  1. Add SIT (cell C14) – Only complete this field if the employee is requesting that additional State taxes be withheld.  The amount entered should be the total additional dollars that the employee is requesting be withheld.

 

Retirement:

 

  1. % Withheld (cell C18) – This percentage will always be 4.8%

 

2.      DCP $ withheld (cell C19) – Enter the amount the employee would like to have placed into Deferred Compensation.


 

Deductions:

 

1.    description in Column B and enter the dollar amount in Column C of the respective row.  Enter dollar amounts for tax sheltered deductions beginning with cell B22 through C27.

 

2.    Other Deductions should be listed beginning with row 29 –  enter the deduction

 

 

Earnings:

 

·         Based on entries made in columns B and C the total payroll and net take home pay is calculated in columns F and G.

 

·         Please Do Not Make Changes to these columns.

 

Save Document

 

  1. Click File>Save As and then identify the location where you wish to save the document.  Give each document you save a unique name; this might include the employee's name in the title of the document for easy future reference.

  2. Open a new email note and write any accompanying comments.

  3. Go to the toolbar on your email - Click File>Attach, find the location where you saved the document, double click on the file to be attached.  The document should appear in your email note.

  4.  Repeat these instructions to attach any other supporting documentation, such as an interim payroll worksheet.
     
  5. Send this email and attachment(s) to as.stateaccounting@nebraska.gov.  Use the subject line: Interim Payroll Request



 

 

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