This page is designed to assist agency payroll
personnel in having a quick reference page of payroll information.
Quick Links
Traffic Cones and Other Correspondence
Payroll Certification Mini-Manual
Payroll Certification Mini Manual Table of Contents
Steps to follow when certifying agency payroll:
Ψ Ensure employees listed are employees
of the agency
Ψ Determine if the number of hours and
gross pay is reasonable for the agency
Ψ Verify Journal Entry is in balance
Ψ Verify Gross Pay and Net Pay
Understanding the Payroll Register Report (R073012)
Understanding the Payroll Journal Proof/Edit Report (R05229)
Understanding the Payroll Exception Report (R053191)
Using the Payroll Totals Report (R581214)
How to
use the variance spread sheet
Payroll
Certification Form Instructions
Payroll Interim Payroll
Instructions
Payroll NIS
interim Payroll Worksheet
Payroll State
Accounting Interim Direct Payment Worksheet (no gross wages)
W-4 Calculation
Form W-4 Calculation Instruction 5-13-14
Service Date
Adjustment Form new 5-17-13
Retirement
Estimator link to Social Security Website
Direct Deposit
Enrollment Form Employer Report of Special
Payments SSA-131
Payroll Calculation
Form 2014 updated 12-31-13 updated 1-6-14
Payroll
Calculation Form- 2013a updated
1-16-13
Payroll Calculation Form 2013
Payroll Calculation
Form - 2012
Payroll Calculation
Form - 2011
Payroll Calculation
Form 2010 Instructions for the Payroll Calculation Form
Payroll Calculation
Form 2009 Payroll Calculation Form 2008 Payroll
Calculation Form 2007 Payroll Calculation Form 2006 Payroll
Calculation Form- 2005
Payroll Card Information Form Payroll Card Instruction
Payroll Processing Schedule
Biweekly Current Dec 2013
Payroll Processing Schedule
Monthly Dec 2013
Payroll Processing Schedule
Biweekly Current Dec 2014
Payroll Processing Schedule
Monthly Current Dec 2014
Payroll Hours in Calendar
or Fiscal Year
Direct Deposit
Enrollment Form
Payroll Card Information Form Payroll Card Instruction
General Policy 40 Payment for State Employee Wages
General Policy 41 Payments for Employee Expense Reimbursements
Human Resources/Payroll Course Outline
TO OPEN THE TRAFFIC CONE ATTACHMENTS YOU WILL NEED TO CLICK ON THE ATTACHMENT, RIGHT CLICK AND SELECT OPEN FILE
Traffic Cone Traffic Cone #14-15-2 Additional Charts for July (8-1-14 12:07 pm)
Traffic Cone Traffic Cone #14-15 July interims processed (8-1-14 9:43 am)
Traffic Cone Traffic Cone #14-14 Interim Usage ( 7-10-14 @ 4:12 pm)
Traffic Cone Traffic Cone #14-12 All Clear (7/1/14 @ 9:43 am)
Traffic Cone Reminder Reminder (6/30/14 @12:55 pm)
Traffic Cone Traffic Cone #14-11 Payroll and OE #3 (6/26/14 @8:38 am)
Traffic Cone Traffic Cone #14-10 All Clear (6/16/14 @ 1:39 pm)
Traffic Cone Traffic Cone #14-09 Just a quick reminder (6/12/14 @ 8:29 am)
Traffic Cone Worksheet Take 2 (6/11/14 @ 5:01 pm)
Traffic Cone Web Updates Thanks (6/11/14 @ 11:13 am)
Traffic Cone Traffic Cone #14-08 Payroll and Open Enrollment (6/2/014 @ 9:10 am)
Traffic Cone Traffic Cone #14-06 Interim Usage (5/23/14 @ 1:32 pm)
Traffic Cone Traffic Cone #14-05 Bug Meeting Follow-up, TC-Bug Meeting Recap, Power Point, Menu, Fed W-4, W-4 calculation instruction, W-4 Calculation (5/14/14 10:10 am)
Traffic Cone Traffic Cone #14-01 Traffic Cone Electronic W2 file (1/4/14 @ 12:35 pm)
Traffic Cone Traffic Cone #13-10A Traffic Cone Part 2 some revisions
Traffic Cone Traffic Cone #13-10 2014 Taxes and leave rollover (12/31/13@ 9:17am)
Traffic Cone Traffic Cone #13-09 Balancing Leave Accruals (12/13/13@ 3:01 pm)
Changing Electronic W-2 Election NOTE: this is in EWC not PFC
Traffic Cone Traffic Cone #13-08, Have a GREAT THANKSGIVING Pay Cycles, Dependent Care Deductions, Addresses, Leave Accruals, Electronic W-2s, Deferred Compensation Plans (11/19/13 @ 3:34 pm)
Traffic Cone Traffic Cone #13-07, New Payroll Certification Form, Address in EWC/PFC, Accrued Leave Time and Dependent Care Reimbursements (10/30/13@2:06 pm)
Traffic Cone Payroll (9/23/13 @ 9:01 am)
Traffic Cone Check Route Codes (9/4/13@ 3:30 pm)
Traffic Cone Deferred Comp update doc (8/20/13 @ 2:20 pm)
Traffic Cone Expense Reimbursement Edits (4/11/13 @2:06 pm)
Traffic Cone pay calc spreadsheet became paycal13a
(1/16/13 @ 3:54 pm)
Be sure to get new
version for your calculations!
Traffic Cone Traffic Cone #13-02 Leave Syl will be out (1/8/13 @ 8:42 am)
Traffic Cone Traffic Cone #13-01 Payroll Taxes (1/4/2013 @ 2:53 pm)
Traffic Cone Traffic Cone #12-19 More year end info.
Traffic Cone Was issued The attached traffic cones
with helpful thoughts as you reach the end of the year. Please let Syl know if
you have questions. (12/18/12 @12:3 pm)
Traffic Cone #12-18
Year-end items needing your attention
Traffic Cone #11-11-revisited Deferred Comp Plans Revisited
Traffic Cone Traffic Cone #12-15 Special Holiday
(11/2/12 @ 1:03 pm)
Traffic Cone Traffic Cone #12-14 Wage Attachments (10/23/12 @ 2:05 pm)
Traffic Cone Traffic Cone Payroll Schedules for 2013 (9/20/12 @ 1:14 pm)
Traffic Cone Traffic Cone #12-12a Bus Pass Fares (9/7/12 @ 4:19 pm)
Traffic Cone Traffic Cone #12-13a Data Match Information (8-29-2012 @ 3:55 pm)
Traffic Cone Traffic Cone #12-13 Data Match (8-23-12)
Traffic Cone Traffic Cone #12-12 Bus Pass Fares (8-30-12 @11:29am)
Traffic Cone Traffic Cone # 12-11a Follow up on yesterdays Traffic Cone #12-11 (6-29-12)
Traffic Cone Traffic Cone #12-11 Payrolls and weekend processing (6-28-12 @ 3:47 pm)
Traffic Cone Traffic Cone #10-3 (6/19/12 @ 10:50 am)
Traffic Cone Traffic Cone #10-2 HOT PLEASE READ IMMEDIATELY (6/19/12 @ 9:59 am)
Traffic Cone Traffic Cone #10 HOT PLEASE READ IMMEDIATELY (6/19/12 @ 9:49 am)
Traffic Cone Traffic Cone #12-08 Traffic Cone B12 Payroll ( 6-4-12 @ 3:41 pm)
Traffic Cone Traffic Cone #7 Thanks (5-29-12 @ 9:44 am)
Traffic Cone Traffic Cone #6 Payroll Processing (5-11-12 @ 1:59 pm)
Traffic Cone Traffic Cone #5 Payroll Processing (5-11-12 @12:47 pm)
Traffic Cone Traffic Cone #4 Payroll Processing (5-10-12 @ 10:58 am)
Traffic Cone Traffic Cone # 3 Payroll Processing (5-10-12 @ 8:54 am)
Traffic Cone Traffic Cone Bi-weekly Payroll Processing #2 (5-9-12 @10:29 am)
Traffic Cone Bi-weekly Payroll Processing Please read (5-8-12 @ 3:57 pm))
B-9 Payroll (4-25-12 @12:33 pm)
Traffic Cone #12-06 Updates to April and May Payroll (4-13-12 @ 4:09 pm)
Traffic Cone Payroll and Interim processing (3-26-12 @ 9:04 am)
Traffic Cone #12-05 Traffic Cone for April changes (3-22-12 @12:41 pm)
Traffic Cone #12-04 Payroll for March (3-7-12 @12:35 pm)
Updates for monthly payroll processing (2-13-12 @12:42 pm)
Traffic Cone #12-03 Additional W-2 Information (2-2-12 @ 2:05 pm)
Traffic Cone #12-02 Traffic Cone regarding the W-2 info (1-17-12 @ 4:04 pm)
Traffic Cone #12-01 New Info (1-11-12 @ 2:22pm)
Pay Calc worksheet now on the web site (1-5-12 @ 1:39 pm)
Traffic Cone #11-16 Year End Wrap-Up (12-22-11 @ 4:09 pm)
Traffic Cone #11-15 Leave Rollover Balancing (12-16-11 @ 3:39 pm)
Commuting and Taxable Meals (12-7-11 @ 10:15 am)
Traffic Cone #11-14_Policy Changes for Leave Rollover (12-7-11 @ 9:17 am)
October 31st (10-27-11 @ 3:37 pm)
Traffic Cone #11-13 W2 Electronic Selection (11-22-11 @ 3:13 pm)
Deferred Compensation (11-4-11 @ 10:54 am)
Bus Passes (11-3-11 @ 4:57 pm)
Deposits to Bank of the West (11-2-11 @ 9:09 am)
Payroll and the weekend (10-12-11 @ 9:18 am)
Payroll Certification and Lockout (10-5-11 @ 12:49 pm)
2012 Payroll Schedules (9-12-11 @ 12:15 pm)
Leave Report Update (8-29-11 @ 10:51 am)
Leave Report (8-26-11 @ 3:54 pm)
Traffic Cone Follow-up to Traffic Cone 11-11 DCP Restructure (8-10-11 @ 4:06 pm)
Traffic Cone #11-11 Deferred Comp Restructure (8-10-11 @ 1:17 pm)
Recant on Traffic Cone Please read (8-2-11 @ 4:33 pm)
Traffic Cone #11-10 Update on CSP and CU switch to Auto Deposit (8-2-11 @ 8:45 am)
Payroll Deposit Update (6-15-11 @ 2:18 pm)
Payroll Deposits to Wells Fargo (6-15-11 @ 8:52am)
Traffic Cone Changes to Auto Deposits and Payroll Deductions (6-14-611)
Position Rollover (6-13-11)
Payroll and the weekend (6-8-11)
Lockout Period 3 May 21st May 22nd, 2011 (5-18-11)
Traffic Cone #11-07 Final Payroll Lockout Fiscal Year End Closing Schedule (5-16-11)
Traffic Cone HR/Payroll Lockout (4-20-11)
Traffic Cone Lockout, Monthly Payroll, Bi-weekly Payroll (4-19-11)
Traffic Cone April & Open Enrollment (4-5-11)
Update on Auto Deposit for Savings Bonds (2-2-11)
Traffic Cone #11-04 W2s Available (2-1-11)
Traffic Cone #11-03 Loose Ends (Jan 10, 2011)
Traffic Cone #11-02 More information (Jan 4, 2011)
Traffic Cone #11-01 take 2 Pay cycles, leave rollover & W-2s (Jan 3, 2011)
All ye, All ye in come free (Dec 30, 2010)
Traffic Cone #10-17b Correction to CSP regarding deductions (Dec 15, 2010)
Traffic Cone #10-17 - College Savings Plan (Dec 15, 2010)
Traffic Cone #10-16 Farwell !! (Oct 16, 2010)
Traffic Cone #10-15 Amendments (Oct 13, 2010) This does have the updated files attached
Traffic Cone #10-13b PHRUG Meeting Questions & Answers (August 3, 2010)
Traffic Cone #10 12 Payroll Journal revisions (July 28, 2010)
Correspondence Questions on Furlough (July 16, 2010)
Correspondence Questions on Payroll (July 8, 2010)
Traffic Cone #10 11 Year end progress notes (June 22, 2010)
Traffic Cone #10 10 Fiscal Year End Information (June 11, 2010)
Traffic Cone #10 9 B Follow-up M05 Payroll (May 20, 2010)
Traffic Cone #10 9 Issues M05 Payroll Deduction (May 19, 2010)
Traffic Cone #10 8 Payroll Lockout this weekend May 15 16, 2010 (May 10, 2010)
Traffic Cone #10 7 April Notes (April 19, 2010)
Traffic Cone #10 4 Payroll Lockout Periods (April 5, 2010) Note this weekend April 10-11
Traffic Cone #10 3 More Information about 9.0 Conversion Impact on Payroll (March 12, 2010)
Traffic Cone #10 2 a March Madness Important Info regarding 9.0 upgrade schedule and payroll, and citrix use (March 9, 2010)
Traffic Cone #10 Take 3 W-2 Information with the link (January 5, 2010)
Traffic Cone #10 1 Take 2 W-2 Information (January 5, 2010)
Traffic Cone #40 Tax information for 2010 (December 30, 2009)
Traffic Cone #39 Merry Christmas and Happy New Year (December 29, 2009)
Traffic Cone #38 Payroll and the Proclamation (December 16, 2009)
Traffic Cone #37 Year End Update Leave Balancing (December 17, 2009)
Traffic Cone #36 Payroll at Calendar Year End (December 11, 2009)
Traffic Cone #35 Payroll & the Weather (December 8, 2009)
Traffic Cone #34 GPS and NIS (December 3, 2009)
Traffic Cone #32 Holidays & Schedules (November 16, 2009)
Traffic Cone #31 Award Payments (October 13, 2009)
Traffic Cone #30 Interim Update (October 8, 2009)
Traffic Cone #26- Push to 0 Warrants It is Finished !! (September 21, 2009)
Traffic Cone #24 Read Immediately Clarification of #22 & #23 (September 17, 2009)
Traffic Cone #23 Payroll Process - Stop the Bus - Push to 0 Warrants #2 (September 15, 2009)
Traffic Cone #22 Push to 0 Warrants (September 14, 2009)
Traffic Cone #20 - B18 Payroll
Certification Deadline Changed; Warrant Update; Expense Reimbursement and
Direct Deposit (August 25, 2009)
Traffic Cone Direct Deposit Required Take 2
Traffic Cone Last Chance
Traffic Cone Thank you includes New ACH policy; Direct Deposit Employee; Direct Deposit HR/Payroll staff; Revised Forms for Direct Deposit and AccelaPay signup; Who is getting the warrant the list; Warrant Update; Expense Reimbursement Report
Traffic Cone You are invited! 2009 State Treasurer Banking Expo
Traffic Cone More Items for Fiscal Year End
Traffic Cone Closing Schedule for Payroll and Fiscal Year End
Traffic Cone Auto Deposit Update
Traffic Cone Judges retirement account
Traffic Cone Open Enrollment Lockout; New Tax Tables for ARRA 2009; Earned Income Tax Credit Adjustments
Traffic Cone American Recovery and Reinvestment Act of 2009 (ARRA 2009)
Traffic Cone RELAX!!! DONT PANIC!!!!
Traffic Cone Payroll Events of October 6-17, 2008
Traffic Cone Traffic Cones and Payroll 2nd Edition
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