TO: All State Agencies [DASACC Financial Contacts]
FROM: Paul Carlson, State Accounting Administrator
DATE: Wednesday 2/18/2009 3:32 PM
SUBJECT: Updated W-9 Memo
On June 17, 2005 a memo was sent to all agencies, notifying them that Form W-9’s were required for Address Book addition and change requests’. This memo restates that requirement. Please review this memo and ensure all your staff understands its importance.
Due to the importance of 1099 reporting, agencies should enter all of the vendor information in the Address Book HTML request form, but the request will be placed on temporary hold until the completed Form W-9 is sent to State Accounting via email, fax or interagency mail.
Form W-9 is an
Social Security numbers will be required on all new additions of a “person” to the NIS Address Book. We will not require a Form W-9 unless a person is operating a business under their Social Security Number.
As always, we understand that there will be emergency situations that require an Address Book record be established immediately; in those specific circumstances your agency representative will need to contact Dee Ward or Elita Reed: