State Agencies [
From: Paul Carlson, Director State Accounting
Subject: Changes to Adding Address Book Records
State Accounting will require a W-9 form to be submitted in advance of a vendor being added to the NIS Address Book.
Due to the importance of 1099 reporting and certain Federal Government reporting requirements, vendors classified as Minority/Woman/Disabled (MWD) owned will be required to submit their classification on the MWD form to DAS Materiel via email, fax or regular mail. The MWD form is located on the State Purchasing website, http://www.das.state.ne.us/materiel/purchasing/doing_business.htm.
All MWD classification
information currently in
The agency may still enter all of the vendor information in the Address Book HTML request form, but the request will be placed on temporary hold until the completed W-9 form is returned to State Accounting via email, fax or regular mail.
Social Security numbers will be required on all new additions of a “person” to the NIS Address Book.
As always, we understand that there
will be emergency situations that require a vendor to be established
immediately; in those specific circumstances your agency representative will
need to contact Dee Ward
or Todd Shield. firstname.lastname@example.org
Follow Up to the above:
Individuals" outlined in the previous memo (Changes to Adding
Address Book Records, dated