Administrative Services


State Accounting





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Year End Checklist


  • Review monthly checklist items
  • Review Balance Sheet account balances
    Review Balance Sheet account balances including Received Not Vouchered Payable (Object Code 211700) for all funds to ensure balances are correct. Use Received Not Vouchered Report (R5509699).
  • Review open Purchase Orders
    Review open Purchase Orders to ensure the order is valid. Open POs will be rolled over to July 1. Use Allotment Status Encumbrance Detail Report (R5509730).
  • Review reports
    Review reports for any unusual account balances that need to be investigated and/or corrected before year end closing.
  • Review Credit Card Suspense Account
    Review the account used for the Treasurer’s Credit Card Suspense transactions (usually object 486600) to determine the need for additional journal entries.